Wotter's Privacy Policy

Wotter’s Privacy Policy

This privacy policy applies between you, the User of this Website and Wotter Group Ltd (Wotter), the owner and provider of this Website. Wotter takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website. Please read this privacy policy carefully.

WOTTER’S PRIVACY STATEMENT

Introduction

Wotter Group Limited (“we”, “us”, “our”) provides an online employee engagement survey platform and related services to businesses (“Services”). We are committed to protecting your privacy and handling your data in an ethical and transparent manner. This Privacy Policy explains how we collect, use, share, and protect personal data. It applies to all individuals who participate in surveys administered through our Services.

What we collect and process

With your implied consent, we collect and process the following categories of personal data:

– Name

– Work department

– Company email address

– Office location

– IP address (website visitors)

– Geographic location (country)

– Device model

– Employee application version number

With your clear affirmative action, we collect and process:

– Birth year

– Ethnicity

– Socio-economic background

– Broad level of education

– Sexual orientation

– Religious belief

– Physical ability

– Neurodiversity

– Carer status

– Mobile device notification key

Your responses to surveys are collected anonymously and aggregated before being presented to your employer in reports and dashboards. Individual survey responses are not directly associated with your identity. The personal data collected falls under the UK GDPR’s definition of special category data. We collect and process this data in accordance with this privacy policy and applicable data protection laws.

How we use your data

We use your personal data for the following purposes:

– Provide, operate, maintain, and improve our Services

– Send you survey invitations and reminders

– Communicate with you about the Services

– Aggregate and analyse survey responses to generate anonymised reports

– Comply with legal obligations and assert legal rights

How we share your data

We may share your personal data with third parties under the following circumstances:

– With your employer in aggregated and anonymised reports

– With third party service providers and partners who assist us in operating the Services

– As part of a merger, acquisition, bankruptcy, or other transaction involving the sale or transfer of our business

– To comply with the law or assert legal claims

– With your consent

We do not sell your personal data to third parties for marketing or advertising.

Data Retention

– Retention Period: We retain personal data for as long as needed to provide the Services, fulfill the purposes described in this policy, and comply with applicable law. Upon termination of services or at the user’s request, personally identifiable information (PII) will be securely deleted within 3 months. Anonymised data may be retained indefinitely for research and analytics purposes. In specific cases, we may retain data beyond the typical retention period to support investigations related to potential criminal activity, in compliance with GDPR regulations.

Your Rights

You may exercise the following rights in relation to your personal data:

– Right of access – you may request copies of your personal data

– Right to rectification – you may correct inaccurate or incomplete personal data

– Right to erasure – you may request deletion of your personal data, and Wotter will process and delete all personally identifiable data within 3 months after the request, unless otherwise required for legal purposes

– Right to restrict processing – you may limit how we use your data

– Right to object – you may object to the processing of your data

– Right to data portability – you may obtain your data to transfer to another service

To exercise these rights, please contact us.

Security

We implement technical and organisational measures to protect your data from unauthorised access, accidental loss, destruction, alteration, and disclosure. However, no system is completely secure, and we cannot guarantee the absolute security of your information.

Changes to this policy

We may occasionally update this Privacy Policy to reflect changes in our practices, technologies, legal requirements, and other factors. If we make material changes, we will provide notice through our website.

Contact us

If you have any questions about this Privacy Policy or our privacy practices, please contact us using the contact details below:

Contact Info

First Floor, 2 Dukes Court, Bognor Road, Chichester, PO19 8FX

01243 958710

hello@wotter.group

Wotter Group Ltd

Company Registered Number – 11648132

VAT Number – GB321339629

Attribution

This privacy policy was last updated on 5 November 2024.