Meet Wottsby! Our powerful AI and HR’s new best friend
Effective Date: 11 February 2026
Wotter Group Limited (“Wotter”, “we”, “us”, or “our”) is a UK-based technology company providing employee engagement and organisational insight services. For the purposes of employee survey data processed within the Wotter platform, Wotter Group Limited acts as an independent Data Controller under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Registered Office:
2 Dukes Court
Bognor Road
Chichester
PO19 8FX
United Kingdom
Email: hello@wotter.group
We collect and process the following categories of personal data:
A. Identification and Contact Data
B. Technical and Usage Data
C. Special Category Data (Voluntarily Provided with Explicit Consent)
Provision of special category data is entirely voluntary.
We process personal data to:
In addition to providing anonymised insights to individual client organisations, Wotter may use anonymised and aggregated data across multiple organisations to improve the platform, develop benchmarking insights, and enhance analytical models. This data does not identify individual employees or organisations.
Employee Survey Data
Participation in Wotter surveys is voluntary. Employees may withdraw consent at any time through the platform or by contacting support@wotter.group. Where consent is withdrawn, identifiable personal data will be deleted within 72 hours, unless retention is required by law.
Website Analytics
Where required, website tracking tools are activated only after appropriate consent has been provided.
We may share data:
We do not sell personal data.
Wotter’s production systems are hosted within EU-based Google Cloud infrastructure. Where third-party providers process data outside the UK or EU, appropriate safeguards such as Standard Contractual Clauses are used in accordance with applicable data protection law.
We use Microsoft Clarity on our public website to understand how visitors interact with our pages. This helps improve usability, performance, and security. Clarity collects information such as clicks, scrolling behaviour, and general interaction patterns. We configure Clarity to mask or exclude personally identifiable information wherever possible.
Clarity is not used within the Wotter employee platform or admin dashboard.
For users in the UK and EU, Clarity tracking is enabled only where appropriate consent has been provided through our cookie controls. Microsoft may process Clarity data outside the UK or EU. Where this occurs, appropriate legal safeguards are used.
Identifiable employee data is retained for up to 12 months following an employee’s departure, unless deletion is requested earlier. Where consent is withdrawn, identifiable data will be securely deleted within 72 hours.
Anonymised and aggregated data may be retained for analytical and research purposes.
Under UK GDPR, you have the right to:
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): https://ico.org.uk
To exercise your rights, contact: support@wotter.group
We implement appropriate technical and organisational measures to protect personal data, including encryption in transit and at rest, access controls, and internal monitoring procedures.
Wotter has appointed a senior responsible individual to oversee data protection and information security matters across the organisation. If you have any questions about how your data is handled, you may contact support@wotter.group.
We may update this Privacy Policy from time to time. The updated version will be published on our website with a revised effective date.
Wotter ® is a registered trademark of Wotter Group Limited
