Taking your data seriously

Wotter's Privacy Policy

Wotter’s Privacy Policy
This privacy policy applies between you, the User of this Website and Wotter Group Ltd (Wotter), the owner and provider of this Website. Wotter takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website.
Please read this privacy policy carefully.

Last updated: July 31, 2023

Wotter Group Limited (“we”, “us”, “our”) provides an online employee engagement survey platform and related services to businesses (“Services”). We are committed to protecting your privacy and handling your data in an ethical and transparent manner.
This Privacy Policy explains how we collect, use, share, and protect personal data. It applies to all individuals who participate in surveys administered through our Services.

What we collect and process
With your implied consent, we collect and process the following categories of
personal data:
a. Name;
b. Work department;
c. Company email address;
d. Office location;
e. IP address (website visitors);
f. Geographic location (country);
g. Device model;
h. Employee application version number.

With your clear affirmative action, we collect and process:

j. Birth year;
k. Ethnicity;
l. Socio-economic background;
m. Broad level of education;
n. Sexual orientation;
o. Religious belief;
p. Physical ability;
q. Neurodiversity;
r. Carer status;
s. Mobile device notification key.

Your responses to surveys are collected anonymously and aggregated before being presented to your employer in reports and dashboards. Individual survey responses are not directly associated with your identity.
The personal data collected falls under the UK GDPR’s definition of special category data. We collect and process this data in accordance with this privacy policy and applicable data protection laws.

How we use your data
We use your personal data for the following purposes:

  • Provide, operate, maintain, and improve our Services
  • Send you survey invitations and reminders
  • Communicate with you about the Services
  • Aggregate and analyse survey responses to generate anonymised reports
  • Comply with legal obligations and assert legal rights

How we share your data
We may share your personal data with third parties under the following circumstances:

  • With your employer in aggregated and anonymised reports
  • With third party service providers and partners who assist us in operating the Services
  • As part of a merger, acquisition, bankruptcy, or other transaction involving the sale or transfer of our business
  • To comply with the law or assert legal claims
  • With your consent
  • We do not sell your personal data to third parties for marketing or advertising.

Data retention
We retain personal data for as long as needed to provide the Services, fulfill the purposes described in this policy, and comply with applicable law. Data associated with your account will be kept until your account is deleted, unless we are legally obligated to keep it longer.

Your rights

  • You may exercise the following rights in relation to your personal data:
  • Right of access – you may request copies of your personal data
  • Right to rectification – you may correct inaccurate or incomplete personal data
  • Right to erasure – you may request deletion of your personal data
  • Right to restrict processing – you may limit how we use your data
  • Right to object – you may object to the processing of your data
  • Right to data portability – you may obtain your data to transfer to another service

To exercise these rights, please contact us.

We implement technical and organisational measures to protect your data from unauthorised access, accidental loss, destruction, alteration, and disclosure. However, no system is completely secure and we cannot guarantee the absolute security of your information.

Changes to this policy
We may occasionally update this Privacy Policy to reflect changes in our practices, technologies, legal requirements, and other factors. If we make material changes, we will provide notice through our website.

Contact us
If you have any questions about this Privacy Policy or our privacy practices, please contact us using the contact details below.

32. This privacy policy was last updated on 31 July 2023.

Contact Info
Unit 54, Chichester Business Centre, Terminus Road, Chichester, PO19 8TX
01243 958710
Wotter Group Ltd
Company Registered Number – 11648132
VAT Number – GB321339629